Surety Bond #MC#MC# (if Applicable)DOT# (if Applicable)CVOR# (if applicable)Polaris Transport Carriers (LTL services) *
Polaris sales representative/contact name (if known)PIP certified? *
Company Name with PIP *CTPAT certified? *
Company Name with CTPAT *WSIB/CSST/W-9? *
Account Number: *
If your Company is NOT CTPAT and/or PIP certified, please complete the balance of the survey.
If your response is NO to any question in this section, please explain what action(s) you take to address the security risk.Do you verify past employment history and conduct police verification/background checks on prospective employees? * *
If the response is NO:Do you have an employee termination procedure that includes recovering keys, identification badges and other access devices? * *
If the response is NO:
If your response is NO to any question in this section, please explain what action(s) you take to address the security risk. Does your Company have a procedure that all customers must have an account set up before moving any freight? And does that process include financial soundness, security processes, business references and a brick and mortar business address? * *
If the response is NO:Does your Company possess documentation indicating whether your business partners are or are not CTPAT/PIP or equivalent Supply Chain Security Program certified? *
If the response is NO: Does your Company conduct periodic review/updates of your business partners' processes and facilities based on risk? *
If the response is NO:Does your Company reach out to your business partners' custom brokers to verify the account in good standing and confirm with border agents if necessary? *
If your response is NO to any question in this section, please explain what action(s) you take to address the security risk.Is your facility equipped with fire detection, alarm systems, locks, camera/CCTV surveillance or a security guard and are all areas inside and outside your facility, including parking areas, adequately lighted? *
If the response is NO:Does the Company Management maintain control and distribution of all locks and keys? *
If your response is NO to any question in this section, please explain what action(s) you take to address the security risk.Are access security policies and procedures documented, controlled, communicated to applicable employees and periodically reviewed and updated by Company Management? *
If the response is NO:Are records or a logbook kept of visitor names, company they are representing, purpose of visit and entrance/exit times maintained? *
If the response is NO:Are visitors escorted by other employees while visiting your facility? *
If your response is NO to any question in this section, please explain what action(s) you take to address the security risk.Do you maintain a list of emergency contact numbers for both external agencies like Law Enforcement, Fire, Medical Aid and Key Staff/Management? *
If the response is NO:Does your Company encourage your shippers to use PU/PO #'s for an added layer to ensure correct loading? *
If the response is NO: Do you have procedures to ensure your customer has the correct products which are properly marked, weighed, counted and documented for your partner carriers? *
If the response is NO:Do you have written standards for selection and monitoring performance of service providers? Do you request information on their physical and procedural security? *
If the response is NO: Do you discuss security issues with your vendors? *
If your response is NO to any question in this section, please explain what action(s) you take to address the security risk. Do your customers have procedures in place to verify the physical inspection of the conveyance (truck, trailers) and written procedures on how to address a pest contamination, including maintaining records of the type of pest contamination, where found and how the pest contamination was eliminated? *
If your response is NO to any question in this section, please explain what action(s) you take to address the security risk. Are your Company computers protected by a periodic change of passwords? *
If the response is NO: Does the Company provide IT security policies, procedures and standards to employees in the form of training? *
If the response is NO:Does your Company have a system in place to identify the abuse of IT including improper access, tampering or the altering of business data? Are system violators subject to appropriate disciplinary actions? *
If the response is NO:Do you keep data and records in a controlled, safe and secure environment? *
If your response is NO to any question in this section, please explain what action(s) you take to address the security risk. Does your Company have systems, procedures and protocols regarding cybersecurity threats and corrective action? *
If the response is NO:Does your Company routinely test for cybersecurity vulnerabilities? *
If the response is NO: Does your Company have protocols to report unauthorized access attempts to your system to Customs and or Law Enforcement agencies? *
If your response is NO to any question in this section, please explain what action(s) you take to address the security risk. Do you have a threat awareness training program established and maintained to recognize and encourage awareness of the threat posed by terrorists and contraband smugglers at each point in your supply chain? *
If the response is NO:Is specific training provided to assist employees in detecting unlawful activity, access and suspicious behaviour within the Company? *
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